To see scheduled to-dos alongside appointments while planning your day, turn on Scheduled Reminders in the Mac Calendar app. Open Calendar, show its calendar list if needed, then select the Scheduled Reminders checkbox. Reminders with dates appear in the schedule at their set time, while all-day reminders appear above timed events. You can also create, edit, and complete eligible reminders from Calendar. Apple’s Calendar guide

Show scheduled reminders in Calendar

  1. Open Calendar on your Mac.
  2. If the calendar list is hidden, choose View > Show Calendar List.
  3. In the list, select Scheduled Reminders.

Calendar displays reminders that have been scheduled in Reminders. An all-day reminder appears in the all-day section; a reminder with a specific time appears beside that time in the day schedule. To hide the reminders again, deselect Scheduled Reminders. This changes what Calendar displays; it does not delete the reminders. Apple documents the display and hide controls here.

If the calendar list is visible but the reminder checkbox is hard to spot, look through the list for the Scheduled Reminders entry. Calendar’s list also contains regular calendars, which can be independently shown or hidden by selecting their checkboxes. Be careful with the distinction: hiding an individual calendar’s events is a display choice, while changing an event or reminder affects the item itself. Apple’s instructions for showing and hiding calendars describe the checkbox behavior.

Choose the view that makes the day readable

For a detailed day plan, use Calendar’s Day view to see timed events and reminders in one timeline. Week view can help when deciding which day has room for a task; Month view provides a broader date overview. Apple documents showing reminders in Calendar’s Day, Week, and Month views, though the amount of schedule detail naturally depends on the view. See Apple’s guide to using reminders in Calendar.

A useful planning pass is to scan appointments first, then inspect reminders around those fixed commitments. Decide whether a reminder needs a particular time or simply belongs on that date. For instance, a task such as “send the agenda” may need a time if it must happen before a meeting; a task such as “review notes” may be useful as an all-day item if the exact hour is flexible. These are planning examples, not special Calendar features: choose the date and time that fit the actual task.

Avoid assigning a precise time just to make every to-do occupy a slot. Calendar will place timed reminders at the selected time, so too many artificial time slots can make the schedule visually busy and misrepresent which commitments are fixed. If a task is flexible, an all-day reminder can keep it visible without implying a specific appointment-length block. This is a practical interpretation of how Calendar lays out timed and all-day reminders, rather than a rule imposed by Apple.

Add a reminder while reviewing your schedule

You can create a reminder without leaving Calendar. Click the Create Quick Event button in the toolbar, choose New Reminder, enter a title, and set its date. If it needs a specific time, enable At a Time and enter the time. Apple says you can add details such as notes, tags, or a URL, and choose a Reminders list for the new item. If you do not choose a list, it goes to the default list selected in Reminders. Apple’s instructions for creating reminders from Calendar

This is useful during planning when you notice a task that should be visible in the day’s schedule. Give the reminder a clear action-focused title, then decide whether it needs a deadline or time. The date and optional time determine where it appears in Calendar; the list choice determines where it belongs in Reminders. Keep those choices separate: one controls when the reminder is scheduled, the other categorizes it in your to-do lists.

Edit or complete reminders from the schedule

To mark a reminder complete in Calendar, select the completion button next to its name. Calendar dims completed reminders. To reopen one, deselect its completion control. For a repeating reminder, Apple notes that a future instance can only be completed after the current instance is complete. Apple documents completion behavior and repeating reminders.

To change a reminder’s details, open it from the schedule: in Day view, click the reminder; in Week or Month view, double-click or force click it. To delete one, right-click it and choose Delete. Deletion is a substantive change, so use completion when the task is done and editing when its date or details need correction. Apple says deleted reminders go to the Reminders app’s Recently Deleted list for 30 days before permanent deletion. See Apple’s edit and delete instructions.

If scheduled reminders do not appear

First confirm that Scheduled Reminders is checked and that the Calendar list is visible. Then check the reminder in Reminders: it needs a scheduled date to appear on a particular date in Calendar. All-day and timed reminders occupy different areas, so look above the timed schedule as well as beside the intended time.

Account support can affect what you can do. Apple’s Reminders guide says all described features are available with updated iCloud reminders, and some features are unavailable for accounts from other providers. If a reminder or control behaves differently, check which account stores that reminder and consult the guide for the macOS version you use. Apple’s account limitation note is a useful boundary: do not assume every provider offers the same Calendar integration or controls.

Repeated reminders have a display condition worth knowing: Apple says a repeating reminder appears again after the previous occurrence is completed. If you expect the next occurrence to show immediately, check whether the current one is still open. Apple explains this repeat behavior in the Calendar guide.

Keep both apps visible while planning

Calendar’s integrated reminder view is the simplest option when the goal is one schedule containing events and scheduled to-dos. If you also need to browse reminder lists in the Reminders app, keep both app windows open and arrange them on screen. macOS Mission Control and Spaces can help organize open windows: Apple documents creating desktops, moving windows between spaces, and switching spaces with Control–Left Arrow or Control–Right Arrow. Those are window-management options; they do not combine unscheduled list items with Calendar events. Apple’s guide to working in multiple spaces

Wallo is relevant if you want to organize existing open Mac windows and to-dos locally by goal, with keyboard focusing. It does not add a missing Calendar command or replace Calendar’s scheduled-reminder setting; use Apple’s documented checkbox to display scheduled reminders. The native Calendar view remains the direct route for seeing dated tasks alongside events.

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