To add a visible caption in a Pages report on Mac, select the image, open the Format sidebar, and turn on Caption in the Style tab. Click the caption field that appears below the image and type your text. Pages attaches this caption to the image as an object, so it can stay with the image as the report changes. If you need text that screen readers can announce, add an image description separately; a visible caption and an accessibility description serve different purposes.
Add a caption below an image
Open the report in Pages and click the image you want to label. If the Format sidebar is hidden, click Format in the toolbar.
In the Format sidebar, select Style and check Caption. A caption field appears below the image.
Click the placeholder caption, then type the text you want readers to see. To change its font, size, or other formatting, select the caption and use the Caption tab in the Format sidebar. These are Apple’s documented controls for adding and formatting an image caption. (Add a caption or title to objects in Pages on Mac)
Write a caption that helps readers interpret the image: identify a subject, explain what a figure shows, or give a relevant source or date. For example, “Figure 2. Monthly service requests, January–June 2026.” Keep information that the body of the report needs to convey in ordinary text as well; the caption should make the image easier to understand, not carry the only copy of a key conclusion.
Keep the caption with the right image
Pages treats an image and its caption as an object with layout behavior. If text moves the image to another page, the attached caption remains associated with it. After adding a caption, review the surrounding paragraph and page break to make sure the image and its explanation still appear in the intended place.
For a word-processing report, select the image and open Arrange in the Format sidebar to review Object Placement and Text Wrap. Move with Text keeps the image positioned relative to its text anchor as you edit; Stay on Page keeps it at a fixed page location. Inline with Text places it in the text flow, while other wrap choices control how nearby text flows around it. Apple documents these options for images and other objects in Pages. (Place objects with text in Pages on Mac)
If the report uses a page-layout document, objects are anchored to specific page locations. That can suit a designed report, but later edits to text elsewhere will not move an image along with a paragraph in the same way. Check image placement and captions again after substantial layout changes.
To change or remove a caption, select the image and use Style > Caption. Turning the checkbox off hides the caption; Apple says turning it back on restores the previous caption. This is useful if you want to adjust a layout without retyping the caption. (Add a caption or title to objects in Pages on Mac)
Add an accessibility description too
A visible caption is not the same as an image description. The caption appears in the report for readers; the description is entered in the image controls for assistive technology. To add one on Mac, select the image, click Format in the toolbar, choose Image in the inspector, then enter text in the Description box. Apple describes these object descriptions as information that can help people using assistive technology understand document content. (Create accessible documents, spreadsheets, or presentations with Pages, Numbers, or Keynote)
Use the description to convey the image’s relevant content or function, especially details a reader needs but cannot get from nearby text. Avoid simply repeating the visible caption if it adds no useful context. If the image contains text that matters to the report, Apple recommends putting that text in a text box rather than relying on text embedded in an image. (Create accessible documents, spreadsheets, or presentations with Pages, Numbers, or Keynote)
Check the result before sharing
Review each image at normal page size: confirm the caption is readable, appears beneath the intended image, and does not collide with surrounding text or a page boundary. If your report needs screen-reader support, verify that important images also have descriptions; a visible caption alone does not fill that field. The caption control is a documented Pages feature, while the exact final appearance depends on your document’s layout and formatting.